The essence of good ethical conduct and practice is summarised below. All Coaches must:

•  Consider the well-being and safety of participants before the development of performance.
•  Develop an appropriate working relationship with performers, based on mutual trust and respect.
•  Make sure all activities are appropriate to the age, ability and experience of those taking part.
•  Promote the positive aspects of the sport (e.g. fair play).
•  Display consistently high standards of behaviour and appearance.
•  Follow all guidelines laid down by the national governing body and the club.
•  Hold the appropriate, valid qualifications and insurance cover.
•  Never exert undue influence over performers to obtain personal benefit or reward.
•  Never condone rule violations, rough play or the use of prohibitive substances.
•  Encourage performers to value their performances and not just results. 

 All BJA qualified coaches should also be familiar with the Association’s guidance notes for Coaches detailed below.

 

JUDO COACHING, TEACHING AND INSTRUCTING

Even though the standards focus on and describe work functions, they are based on a number of accepted assumptions and values, which underpin good practice in coaching, teaching and instructing. These have been articulated into a code of ethics, developed by the British Institute of sports coaches and is incorporated in its entirety in this guide.

The purpose of this code of ethics is to establish and maintain standards for Judo coaches and to inform and protect members of the public using their services.

Ethical standards comprise such values as integrity, responsibility, competence and confidentiality. Members of the institute, in assenting to this code, accept their responsibility to performers, colleagues, the Institute, their governing body and to society. In pursuit of these principles, Judo coaches subscribe to standards in the following areas:                                                             

                    1         Issues of responsibility.

                    2         Issues of competence.

This code of ethics is a framework within which to work. It is a series of guidelines rather than a set of instructions, and should be used in conjunction with the Institutes "coaching manifesto."

1 ISSUES OF RESPONSIBILITY

Judo Coaching is a deliberately undertaken responsibility, and Judo coaches are responsible for the observation of the principles embodied in this code of ethics.

Humanity

1.1 Judo coaches must respect the rights, dignity and worth of every human being and their ultimate right to self-determination. Specifically, coaches must treat everyone equally, within the context of their activity, regardless of sex, ethnic origin, religion or political persuasion

Relationships

1.2 The good Judo coach will be concerned primarily with the well-being, health and future of the individual performer and only secondarily with the optimisation of performance.

1.3 A key element in a coaching relationship is the development of independence. Performers must be encouraged to accept responsibility for their own behaviour and performance in training, in competition and in their social life.

1.4 Judo coaches are responsible for setting and monitoring the boundaries between a working relationship and friendship with their performers. This is particularly important when the coach and performer are of opposite sex and/or when the performer is a young person. The coach must realise that certain situations or friendly actions could be misinterpreted, not only by the performer, but also by outsiders motivated by jealousy, dislike or mistrust and could lead to allegations of sexual misconduct or impropriety.

1.5 The relationship between Judo coach and performer relies heavily on mutual trust and respect. In detail this means that the performer should be made aware of the coaches qualifications and experience and must be given the opportunity to consent to or decline proposals for training and performance.

Commitment

1.6 Judo coaches should clarify in advance with performers and/or employers the number of sessions, fees (if any) and method of payment. They should also explore with performers and/or employers the expectation of the outcome of coaching.

1.7 Judo coaches have a responsibility to declare to their performers and/or employers any other current coaching commitments. Judo coaches should also find out if any prospective client is currently receiving guidance from another teacher/coach. If so, that teacher/coach should be contacted to discuss the situation.

1.8 Judo coaches who become aware of a conflict between their obligation to their performers and their obligation to their governing body or other organisation employing them must make explicit the nature of the conflict and the loyalties and responsibilities involved, to all parties concerned.

Co-operation

1.9 Judo coaches should communicate and co-operate with other sports and allied professions in the best interest of their performers. An example of such contact would be the seeking of educational and career advice/counselling for young performers whose training impinges upon the performance of their studies.

1.10 Judo coaches must communicate and co-operate with registered medical and ancillary practitioners in the diagnosis, treatment and management of their performers medical and psychological problems.

Advertising

1.11 Advertising by Judo coaches in respect of qualifications and/or services shall be accurate and professionally restrained.

1.12 Judo coaches shall not display any affiliation with an organisation in a manner that falsely implies sponsorship or accreditation by that organisation.

Integrity                

1.13 Judo coaches should refrain from public criticism of fellow coaches. Differences of opinion should be dealt with on a personal basis and more serious disputes should be referred to the Institute or the appropriate governing body.

1.14 Judo coaches must not encourage performers to violate the rules of their sport and should actively seek to discourage such action. Furthermore, coaches should encourage performers to obey the spirit of such rules.

1.15 Judo coaches must not compromise their performers by advocating measures that could be deemed to constitute seeking to gain an unfair advantage. Above all coaches must never advocate the use of prescribed drugs or other banned performance enhancing substances.

1.16 Judo coaches must treat opponents and officials with due respect, both in victory and defeat and should encourage their performers to act in a similar manner.

1.17 Judo coaches must accept responsibility for the conduct of their performers insofar as they will undertake to discourage inappropriate behaviour.                  

Confidentiality

1.18 Judo coaches inevitably gather a great deal of personal information about performers in the course of a working relationship. Coach and performer must reach agreement as to what is regarded as confidential information i.e.. not divulged to any third party without the express approval of the performer.

1.19 Confidentiality does not preclude the disclosure of information to persons who can be judged to have a `right to know' relating to performers when relevant to the following: -

1. a) Evaluation of the performer within the sport for competitive selection purposes.
2. b) Recommendations concerning performers for professional purposes.
3. c) Pursuit of disciplinary action involving performers within the sport.
4. d) Pursuit of disciplinary action by the institute involving fellow coaches in alleged breeches of this code of ethics and conduct.

Abuse of privilege

1.20 The Judo coach is privileged, on occasion, to have contact with performers and to travel and reside with performers in the course of coaching and competitive practice. A coach must not attempt to exert undue influence over the performer in order to obtain personal benefit or reward.

Personal standards

1.21 The Judo coach must consistently display high personal standards and project a favourable image of the sport and of coaching - to performers, other coaches, officials, spectators, the media and the general public.

1.22 Personal appearance is a matter of individual taste, but the Judo coach has an obligation to project an image of health, cleanliness and functional efficiency.

1.23 The Judo coach should never smoke when coaching.

1.24 Coaches should not drink alcohol so soon before coaching that the smell will still be on their breath when working with performers.

Safety

1.25 Judo coaches have a responsibility to ensure safety of their performers with whom they work as far as possible within the limits of their control.

1.26 All reasonable steps should be taken to ensure a safe working environment.

1.27 The work done and manner in which it is done should be in keeping with regular and approved practice within the sport.

1.28 The activity being undertaken should be suitable for the age, experience and ability of the performers.

1.29 The performers should have been systematically prepared for the activity being undertaken and made aware of their personal responsibilities in terms of safety.

 

2 ISSUES OF COMPETENCE 

2.1 Judo Coaches shall confine themselves to practice in those fields of sport in which they have been trained/educated and which are recognised by the Institute to be valid. Valid areas of expertise are those directly concerned with Judo coaching. Training includes the accumulation of knowledge and skills through both normal coach education courses and by experience at a level of competence acceptable for independent coaching practice.

2.2 Judo coaches must be able to recognise and accept when to refer performers to other agencies. It is their responsibility, as far as possible, to verify the competence and integrity of the person to whom they refer a performer.

2.3 Judo coaches should regularly seek ways of increasing their professional development and self-awareness.

2.4 Judo coaches should welcome evaluation of their work by colleagues and be able to account to performers, employers, governing bodies and colleagues for their actions.

2.5 Judo coaches have a responsibility to themselves and their performers to maintain their own effectiveness, resilience and abilities and to know when their personal resources are so depleted as to make it necessary for them to seek help and/or to withdraw from coaching, whether temporarily or permanently.

Constitution

1    Name 

 

1.1        The name of the group shall be Battle Hill Judo Club, hereafter to be referred to as “the Club” and shall be affiliated to the BJA.

 

2    Objects  

 

2.1        The objects of Battle Hill Judo Club are:

 

To foster and promote the sport of JUDO at all levels, providing opportunities for recreation and competition.

 

3        MEMBERSHIP

 

3.1        Membership of the club shall be open to any person completing a membership application form and paying the relevant subscription/joining fee as determined by the Annual General Meeting of the Club Members.

3.2        There shall be 5 classes of membership available. These are:

 

                   3.2.1 Full Membership.

                   3.2.2 Junior Membership (Under 16 years of age.

                   3.2.3 Associate Member.

                   3.2.4 Social Member

                   3.2.5 Honorary Member.

 

4        OFFICERS

 

          4.1    The officers of the Club shall be as follows:

 

                   Chairperson        }

                   Secretary             } – Executive Officers

                   Treasurer             }

                   Welfare Officer                        } _ one to be male and

                   Assistant Welfare Officer          }    one to be female

                   Events Co-ordinator

 

5        ELECTION OF OFFICERS

 

5.1    All officers shall be elected at the Annual General Meeting of the Club, from, and by, the Members of the Club.

 

5.2    All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

6        GENERAL COMMITTEE

 

6.1    The affairs of the Club shall be controlled by a General Committee comprising of the Executive Officers of the Club and 2 other members elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than four times a year.

 

6.2    The duties of the General Committee shall be:

 

6.2.1 To control the affairs of the Club on behalf of the Members.

 

6.2.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: two from the Chairperson, Treasurer, secretary, Welfare Officer and events Co-ordinator.

 

6.2.3 To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to a vote on the committee.

 

6.2.4 To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

7        GENERAL MEETINGS

 

7.1    The Annual General Meeting of the Club shall be held not later than the end of March each year. A minimum of 14 clear days written notice shall be given to Members of the General Meeting by circulating a copy of the notice to every Member either via e-mail or at their home address and posting the notice on the Club notice board. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 9 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

 

7.2    The business of the Annual General Meeting shall be to:

 

7.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meeting held since the last Annual General Meeting.

 

7.2.2 Receive the audited accounts for the year from the Treasurer.

 

7.2.3 Receive the annual report of the Committee from the secretary.

 

7.2.4 Elect an auditor.

 

7.2.5 Elect the Officers of the Club (i.e. President, Chairperson, Secretary and the other General Committee Members).

 

7.2.6 Review the Club subscription rates and agree them for the forthcoming year.

 

7.2.7 Transact such other business received in writing by the Secretary from Members 9 days prior to the meeting and included on the agenda.

 

7.3    Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 2 Full Members of the Club. At least 14 days notice of the meeting shall be given.

 

7.4    Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

 

7.5    At the General Meeting, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by the Full Members attending the meeting.

 

7.6    Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

7.7    Each Full Member of the Club shall be entitled to one vote at General Meetings.

 

8        ALTERATIONS TO THE CONSTITUTION

 

8.1    Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those full Members present at the meeting.

 

9        DISSOLUTION

 

9.1    If at any General Meeting of the Club, a resolution passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

 

9.2    If at the Special General Meeting, the resolution is carried by at least two-thirds of the full Members present at the meeting, the General Committee shall thereupon, or at such a date as shall be specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

 

9.3    After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the full Members of the Club, but shall be given or transferred to some other voluntary organization having objects similar to those of the Club.

 

 

 

Signed: ………………………….               Chairperson

 

Date: ……………………………..

 

 

Signed: ………………………….               Secretary

 

Date: …………………………….

 

 

Signed: ………………………….               Treasurer

 

Date: …………………………….

 

 

Signed: ………………………….               Welfare Officer

 

Date: …………………………….

 

 

 

Signed: ………………………….               Events Co-ordinator

 

Date: …………………………….

 

• Encourage your child to learn the rules and play within them.
• Discourage unfair play and arguing with officials.
• Help your child to recognise good performance, not just results.
• Never force your child to take part in Judo.
• Set a good example by recognising fair play and applauding the good performances of all.
• Never punish or belittle a child for losing or making mistakes.
• Publicly accept officials’ judgements.
• Support your child’s involvement and help them to enjoy their Judo.
• Use correct and proper language at all times.

Definition of Roles & Responsibilities

 

1        Introduction 

 

• Although the Club’s purpose and general business operations are defined in the Constitution, there is very little detail given regarding the Roles and Responsibilities of the Committee and its members.

 

• It is not considered necessary to amend the Constitution in this respect, however, for pragmatic reasons, it is deemed appropriate that the general roles and responsibilities of Committee members is documented, understood and accepted by the Committee.

 

2        Role of the Committee  

 

2.1        To uphold the ‘Objects’ of the Club: ‘To advance the physical well-being, personal development and leisure activities of people over the age of 6 years by providing facilities for and encouraging their participation in Judo and other sports related activities’ as stated in the Club Constitution.

 

2.2        To attend Committee meetings on a regular basis.

 

2.3        Committee members are expected to assist with any task required for preparing and managing Club events.

 

3        Roles and responsibilities of Committee Members

 

3.1        Chairperson

 

3.1.1 Leadership of the Club, forming and carrying vision for the Club and leading the Committee towards achieving the aims of the Club.

 

3.1.2 Responsible to the membership for acting within the bounds of the Constitution in overseeing all aspects of decision making and running of the Club.

 

3.1.3 Chair General and Committee meetings.

 

3.1.4 Ensure that adequate financial records are kept.

 

3.1.5 Maintain adequate Battle Hill Judo Club records and take care of Battle Hill Judo Club property.

3.2        Secretary

 

3.2.1 Administrative support to the Committee and first point of contact for other organisations or individuals for the Club.

 

3.2.2 In the absence of the Chairperson the Secretary will chair committee meetings.

 

3.2.3 Maintain minutes of Committee meetings, correspondence and actions taken by the Chairperson or the Committee, Set Agendas with the Chairperson.

 

3.2.4 Inform the Committee and any other relevant person(s) of the time and venue of meetings.

 

3.2.5 Distribute information to members/other officers.

 

3.2.6 Maintain an up-to-date list of members (names, post & e-mail addresses, telephone numbers and any medical issues relevant to their participation in the sport of Judo).

 

3.2.7 Collect subs from members at the Battle Hill Judo Club sessions and give receipts for these funds.

 

3.3    Treasurer

 

3.3.1 Open or maintain a bank account in the Battle Hill Judo Club’s name and arrange for all transactions to be signed by any two Committee members who have been authorised by the bank as joint signatories.

 

3.3.2 Approve all budget expenditures. Check all disbursements against budget allowances and pay bills by cheque.

 

3.3.3 Approve all expenses claims (checking for adherence to Committee terms)

 

3.3.4 Bank all monies (subs etc.) collected by the secretary at Club sessions.

 

3.3.5 Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of Battle Hill Judo Club record books.

 

3.3.6 Periodically report on Battle Hill judo Club’s financial condition at Committee meetings.

 

3.3.7 Arrange for an annual independent audit of accounts.

 

3.3.8 Present examined accounts at the AGM.

 

3.4    Welfare Officer

 

3.4.1           Assist the Club to fulfil its responsibilities to safeguard children and young people at club level.

 

3.4.2           Assist the Club to implement its Child Protection Plan at club level.

 

3.4.3           Be the first point of contact for coaches/volunteers, parents and children/young people where concerns about children’s welfare, poor practice or child abuse is suspected.

 

3.4.5           Be responsible for following the British Judo association’s policy and procedures, in particular the reporting procedures (i.e. ensuring that appropriate records are maintained, the information is assessed promptly and carefully, clarifying or obtaining more information about the matter as appropriate).

 

3.4.6           Consulting with a statutory child protection agency to test out any doubts or uncertainty about any concerns as soon as possible.

 

3.4.7           Make a formal referral to a statutory child protection agency e.g. social services department or the police without delay as it is NOT the role of the Club to decide whether a child has been abused or not.

 

3.4.8           Report the concerns to the British Judo Association Lead Child Protection Officer.

 

3.4.9           Be the first point of contact with the National Lead Child Protection Officer.

 

3.4.1           Maintain contact details for local Social Services, Police and how to obtain the Area Child Protection Committee’s policy/procedures.

 

3.4.11         Promote the Club’s best practice guidance/code of conduct within the Club i.e. promoting anti-discriminatory practice.

 

3.4.12         Promote and ensure adherence to the Club’s Child Protection training plan.

 

3.4.13         Ensure that everyone is aware of what training is available and work with the Club Committee to ensure that training requirements are met.

 

3.4.14         Ensure confidentiality is maintained alongside the Club’s Committee.

 

3.4.15         Attended the ‘Good Practice and child Protection’ 3hr workshop and also the NSPCC ‘A time to Listen’ training course.

 

3.5    Assistant Welfare Officer

 

3.5.1 Be a second point of contact in the club for the welfare Officer and assist the welfare Officer in their duties.

 

3.5.2 Adhere to all of the Welfare Officer’s roles and responsibilities as detailed in section 3.4 above.

 

3.5.3 Attended the ‘Good Practice and child Protection’ 3hr workshop and also the NSPCC ‘A time to Listen’ training course.

 

3.6    Events Co-ordinator

 

3.6.1 Review forthcoming competitions/courses and inform Club members of date, time and entry fees.

 

3.6.2 Liaise with event organisers to request entry forms for the competitions/courses.

 

3.6.3 Complete entry forms with the relevant details of all who want to participate in the event and collect all entry fees.

 

3.6.4 Ensure that the entry forms are returned on time with the relevant entry fees to the organiser of the event.

 

3.6.5 Promote and co-ordinate all Club events i.e. competitions, courses etc.

 

3.6.6 Promote and co-ordinate all fund raising events.

 

4        Role of Non-Committee Members

 

4.1    Student Representative

 

4.1.1 To act as a liaison between the members/players of Battle Hill Judo Club and the Committee.

 

4.1.2 To ensure that the needs and wants of the members/players are fully expressed to the Committee.

 

4.2    Senior Club Coach

 

4.2.1 To pass on his/her knowledge to others in a clear and understandable way.

 

4.2.2 The coach must be a good planner, be confident, be able to motivate, be dedicated and show some degree of humility.

 

4.2.3 To keep abreast of new ideas which have been formulated by others (from other coaches and a good reference library).

 

4.2.4 To prepare short  and long range plans for class sessions and preclude the possibility of stagnation and the danger of constant repetition.

 

4.2.5 To reflect a positive attitude to students, with ability to motivate.

 

4.2.6 To exercise good judgement in explaining and teaching the requirements for advancement in Judo rank.

 

4.2.7 To ensure students learn all aspects of the Martial Art i.e. Techniques, Kata, Refereeing, Coaching, History and Terminology.

 

4.2.8 To review forthcoming competition or course opportunities with the events Co-ordinator.