Constitution

1    Name 

 

1.1        The name of the group shall be Battle Hill Judo Club, hereafter to be referred to as “the Club” and shall be affiliated to the BJA.

 

2    Objects  

 

2.1        The objects of Battle Hill Judo Club are:

 

To foster and promote the sport of JUDO at all levels, providing opportunities for recreation and competition.

 

3        MEMBERSHIP

 

3.1        Membership of the club shall be open to any person completing a membership application form and paying the relevant subscription/joining fee as determined by the Annual General Meeting of the Club Members.

3.2        There shall be 5 classes of membership available. These are:

 

                   3.2.1 Full Membership.

                   3.2.2 Junior Membership (Under 16 years of age.

                   3.2.3 Associate Member.

                   3.2.4 Social Member

                   3.2.5 Honorary Member.

 

4        OFFICERS

 

          4.1    The officers of the Club shall be as follows:

 

                   Chairperson        }

                   Secretary             } – Executive Officers

                   Treasurer             }

                   Welfare Officer                        } _ one to be male and

                   Assistant Welfare Officer          }    one to be female

                   Events Co-ordinator

 

5        ELECTION OF OFFICERS

 

5.1    All officers shall be elected at the Annual General Meeting of the Club, from, and by, the Members of the Club.

 

5.2    All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

6        GENERAL COMMITTEE

 

6.1    The affairs of the Club shall be controlled by a General Committee comprising of the Executive Officers of the Club and 2 other members elected from, and by, the Full Members of the Club. The General Committee shall meet at agreed intervals and not less than four times a year.

 

6.2    The duties of the General Committee shall be:

 

6.2.1 To control the affairs of the Club on behalf of the Members.

 

6.2.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: two from the Chairperson, Treasurer, secretary, Welfare Officer and events Co-ordinator.

 

6.2.3 To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members shall not be entitled to a vote on the committee.

 

6.2.4 To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

7        GENERAL MEETINGS

 

7.1    The Annual General Meeting of the Club shall be held not later than the end of March each year. A minimum of 14 clear days written notice shall be given to Members of the General Meeting by circulating a copy of the notice to every Member either via e-mail or at their home address and posting the notice on the Club notice board. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 9 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.

 

7.2    The business of the Annual General Meeting shall be to:

 

7.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meeting held since the last Annual General Meeting.

 

7.2.2 Receive the audited accounts for the year from the Treasurer.

 

7.2.3 Receive the annual report of the Committee from the secretary.

 

7.2.4 Elect an auditor.

 

7.2.5 Elect the Officers of the Club (i.e. President, Chairperson, Secretary and the other General Committee Members).

 

7.2.6 Review the Club subscription rates and agree them for the forthcoming year.

 

7.2.7 Transact such other business received in writing by the Secretary from Members 9 days prior to the meeting and included on the agenda.

 

7.3    Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 2 Full Members of the Club. At least 14 days notice of the meeting shall be given.

 

7.4    Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

 

7.5    At the General Meeting, the chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by the Full Members attending the meeting.

 

7.6    Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

7.7    Each Full Member of the Club shall be entitled to one vote at General Meetings.

 

8        ALTERATIONS TO THE CONSTITUTION

 

8.1    Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those full Members present at the meeting.

 

9        DISSOLUTION

 

9.1    If at any General Meeting of the Club, a resolution passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

 

9.2    If at the Special General Meeting, the resolution is carried by at least two-thirds of the full Members present at the meeting, the General Committee shall thereupon, or at such a date as shall be specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

 

9.3    After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the full Members of the Club, but shall be given or transferred to some other voluntary organization having objects similar to those of the Club.

 

 

 

Signed: ………………………….               Chairperson

 

Date: ……………………………..

 

 

Signed: ………………………….               Secretary

 

Date: …………………………….

 

 

Signed: ………………………….               Treasurer

 

Date: …………………………….

 

 

Signed: ………………………….               Welfare Officer

 

Date: …………………………….

 

 

 

Signed: ………………………….               Events Co-ordinator

 

Date: …………………………….